Subscription Policy Guide

• March 4th, 2026 (Wed) - Holi
• March 19th 2026 (Thu) - Ugadi
• September 4th 2026 (Fri) - Krishna Janmashtami
• September 14th 2026 (Mon) - Ganesh Chaturthi
• October 19th - 20th 2026 (Sun - Mon) - Dussehra Break
• November 8th 2026 (Sun) - Diwali (Deepavali)
• December 25th 2026 (Fri) - January 2nd 2027 (Sat) - Christmas & Year-End Break

1. Fees once paid are strictly non-refundable.
2. Compensatory Classes:
   • Marathahalli Centre(Whitefield United): A quarterly plan entitles the player to up to 3 compensatory sessions during the applicable 3-month subscription period only.
     1. These must be taken within the same quarter
     2. No carry-forward is permitted
3. A 1-month fee option may be provided only for new students at academy discretion and not mandatory. Thereafter, quarterly or half-yearly plans apply.
4. Parents must contact +91-8296082019 to schedule compensatory classes within the same quarter.
5. The one-time registration fee includes 1 training jersey set. White football stockings (socks) are compulsory for training.
6. Parents must disclose any medical condition or health-related information at registration and before training.
7. Absences beyond 3 sessions will not be extended, except in genuine medical conditions supported by a medical certificate.
8. Final discretion on class extensions remains with the academy.
9. Batch changes may be approved subject to:
   1. a batch change fee of ₹1,000, and
   2. pro-rated fee adjustment if the new batch has a higher fee.
10. Injury & Medical Policy
    1. Football is a physical sport. The academy is not responsible for injuries sustained during training.
    2. First-aid support will be provided where required.
    3. Serious injuries will be referred to medical care.
11. Liability Waiver
    1. Parents acknowledge the inherent physical risks of sport.
    2. The academy is not liable for injuries, damages, or lost belongings.
12. Academy holidays, including festivals, exam holidays, and year-end breaks, are pre-scheduled and included in the fee structure.
    1. No adjustments or compensations apply
13. Closures due to Bandh, weather disruption, or other unforeseen events will not be rescheduled.

1. Training fees are collected quarterly in advance.
2. The subscription period is fixed and time-bound.
3. Training continues only after renewal is completed.
4. Fee delays may result in temporary suspension from training.

Sessions attended after expiry will be treated as paid sessions. They will be billed at:

• ₹499 + GST (₹89.82) = ₹588.82 per session
• 500/- will be charged as Late payment post expiration every 7 days.

Charged along with renewal. This ensures fairness to all parents who renew on time.

(Effective 3rd January 2026)

To maintain training quality and safety:

• Elite Batch → Elite Sessions only
• Normal Batch → Normal Sessions only
• All-Access → As per approved category

Each batch has different:

• Training intensity
• Technical workload
• Tactical demands
• Developmental progression

Mixing batches affects learning outcomes for all players.

Requests must:

• be made minimum 4 hours before session time via WhatsApp(8296082019)
• receive prior admin approval

Will be billed at ₹588.82 per session (including GST)

Separate communication will be shared in the respective WhatsApp group.

Missed classes cannot be adjusted against future payments or deducted from fees.

• Fairness to all families
• Planned coach-to-player ratios
• Structured development pathways
• Safe training environments
• Consistent program quality

They are aligned with professional sports academy standards.

By completing registration, parents confirm that they:

• ✔ have read and understood the policy
• ✔ agree to abide by the terms
• ✔ accept the nature of football as a physical sport

This policy applies for the full duration of enrolment.

For any assistance, please contact the Academy Admin Team:

Phone: +91 82960 82019 / Email: academy@whitefieldfc.com

• Fees are non-refundable
• Quarterly plan → 3 compensatory classes
• No extensions beyond the quarter
• Sessions after expiry billed at ₹588.82
• Batch-wise training is compulsory
• Safety and structure come first

1. Service Coverage

• The transport facility is available only within designated routes and areas approved by the academy.
• Requests for additional stops or areas outside the approved routes will require prior approval and may incur additional charges.

2. Timings and Schedule

• The transport service follows a fixed schedule aligned with academy training sessions.
• Parents must ensure their children are present at the designated pickup and drop-off points on time. The vehicle will wait a maximum of 5 minutes at each stop.

3. Safety and Supervision

• The academy ensures that all vehicles meet safety and maintenance standards.
• A trained driver and, where required, a staff member will oversee the children during transit.
• Parents must keep emergency contact details up to date.

4. Fees and Payment

• Transport fees must be paid in full, in advance, as per the agreed payment schedule (quarterly or half-yearly).
• Non-payment of fees may result in suspension of the transport service until dues are cleared.

5. No Refund Policy

• Transport fees are strictly non-refundable under any circumstances.
• In case of extended medical absence, parents may submit a valid medical certificate for consideration. The academy may extend the transport service for the equivalent missed period at no extra charge.

6. Responsibility of Parents

• Parents must ensure their children are escorted to and from the designated pickup and drop-off points. The academy is not responsible for the child's safety before pickup or after drop-off.

7. Disruptions or Delays

• The academy is not responsible for delays caused by traffic, weather, or other unforeseen circumstances.
• In case of service disruptions due to unavoidable reasons, parents will be informed promptly, and they must make alternate arrangements.

8. Behaviour and Conduct

• Children must behave respectfully and maintain discipline while using the transport service. Repeated misbehaviour may lead to suspension from the service.
• Any damage caused to the vehicle by a child will be the financial responsibility of the parents.

9. Service Termination

• The academy reserves the right to terminate transport services for any family in case of non-compliance with these terms.

10. Liability Disclaimer

• While the academy ensures every precaution for a safe transport service, it is not liable for incidents beyond its control.

1. Registration & Fees

• All participants must complete the registration process before attending the camp.
• Registration is confirmed only after full payment of camp fees.
• Fees are non-refundable, except under the conditions mentioned in the Refund & Cancellation Policy.

2. Refund & Cancellation Policy

• Refunds will only be provided in case of medical emergencies, with valid documentation.
• If the camp is cancelled by Whitefield Football Club & Academy due to unforeseen circumstances, a full refund will be provided.
• No refunds will be issued for missed sessions due to personal reasons.

3. Code of Conduct

• Participants must respect coaches, staff, and fellow players at all times.
• Any form of bullying, misconduct, or violation of camp rules may result in expulsion without a refund.
• Players must wear appropriate sports attire and follow safety guidelines.

4. Injury & Medical Policy

1. Whitefield Football Club & Academy is not responsible for any injuries sustained during training.
2. Parents/guardians must disclose any pre-existing medical conditions before camp starts.
3. First-aid will be provided, but serious injuries will be referred to a hospital.

5. Liability Waiver

• By enrolling in the camp, parents/guardians acknowledge the risks associated with football and waive any claims against Whitefield Football Club & Academy for injuries or damages.
• The academy is not liable for lost or stolen belongings.

6. Parental Consent

• Parents/guardians must sign a consent form allowing their child to participate.
• Photographs/videos taken during the camp may be used for promotional purposes unless explicitly declined by the parent/guardian.

Whitefield Football Club & Academy reserves the right to modify/cancel the schedule, location, or format of the camp if necessary. Any disputes will be resolved under the jurisdiction of Bengaluru courts.

Please take a moment to review the full updated T&C. By continuing participation by being in the WhatsApp group, parents agree to these updated terms. For any questions or clarifications, feel free to reach out.